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Vendor & Technology Evaluation

ITS recognizes that our service offerings may not meet all of the diverse technology needs of every Weill Cornell Medical College department. We want to support business units in selecting the best technical solutions to meet their requirements in a manner that will help ensure the solution's supportability within our environment. Particular attention must be paid to our security standards (HIPAA, PCI, etc.) as well as compatibility and connectivity with core WCMC systems.

The ITS/POIS Vendor Questionnaire and Request for Proposal (RFP) templates have been designed to help with this selection process. 

Vendor Questionnaire

The vendor questionnaire template is designed to be used to help WCMC select a vendor based on the vendors' answers to standardized questions. The process to use the vendor questionnaire is as follows:

  1. Download the Vendor Questionnaire
  2. Customize the questionnaire so that it is applicable to the vendor who will receive it. Workbook tabs and/or questions can be added or deleted as needed.
  3. Send the questionnaire to the potential vendor.
  4. Forward the completed copy received from the vendor to the ITS Project Management Office. 

Request for Information (RFI)

Once vendor(s) have been identified or short-listed, the RFI template can be used to assess offerings in the marketplace along with the interest of vendors to participate in the selection process. The process to use this is as follows:

  1. Download the RFI Template, which includes tips, WCMC standards, and industry best practices.
  2. Customize the RFI template so that it is applicable to your project. A sample of a completed RFP is also available.
  3. Send the updated RFI to potential vendors.
  4. Forward proposals received from the vendor to the ITS Project Management Office. Note: The responses to your RFI may result in a shorter list of vendors to which you can send the RFP, if you decide you need to publish an RFP. The RFI may garner the right amount of information you need to select a solution provider. 

Request for Proposal (RFP)
Once vendor(s) have been selected, the RFP template can be used with the vendor to gather solution proposals. The process to use this is as follows:

  1. Download the RFP Template, which includes tips, best practices, and etc.
  2. Using the Guidance Document to assist, customize the RFP template so that it is applicable to your project. A sample of a completed RFP is also available.
  3. Send the project-specific RFP to potential vendor.
  4. Forward proposals received from the vendor to the ITS Project Management Office.

What's Included

Vendor Questionnaire

  • The Vendor Questionnaire (Excel workbook) to facilitate gathering of vendor evaluation information from vendors.
  • Guidance in use of the Vendor Questionnaire, if requested.
  • Review of vendor's response to the Vendor Questionnaire, if requested.
  • Guidance to initiate the Project Request Form, if requested.

Request For Information (RFI)

  • The Request for Information (RFI) template with guidelines and sample to facilitate gathering of solution evaluation information from vendors.
  • Guidance in use of the RFI, if requested.
  • Review of vendor's response to the RFI, if requested.

Request For Proposal (RFP)

  • The Request for Proposal (RFP) template, guidance document and sample to facilitate gathering of solution evaluation information from vendors.
  • Guidance in use of the RFP, if requested.
  • Review of vendor's response to the RFP, if requested.

Cost and Fees

Use of the Vendor Questionnaire, guidance in use of the Vendor Questionnaire and assistance in initiating a Project Request are provided at no additional charge.

There may be a variable cost (subject to user approval) for review of the vendor's response by ITS. Please contact the ITS Project Management Office for more information.

The user is responsible for the cost of any project the user contracts with ITS to execute.

Use this service

Please contact the Service Desk to request Vendor & Technology Evaluation services.

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