When using Zoom, all hosts and participants are expected to adhere to WCM's Responsible Use of Information Technology Resources policy at all times, as well as follow the guidelines below:
Zoom hosts should:
- Review the settings in your WCM Zoom account. Understand the available recording, transcription, machine-generated content (e.g., Zoom AI meeting summaries), and other features, and be aware of all content you will be creating.
- Actively inform participants whenever recordings, transcripts, or AI tools have been turned on. Explain to participants the purpose for recording, transcribing, or using AI tools in a meeting. Try to respect the wishes of participants who request disabling these tools.
- Review any machine-generated transcriptions carefully for accuracy before sharing.
- Know how to handle unwanted AI assistants or bots that may try to join meetings you host. See Strategies to Block AI Bots from Zoom Sessions for details.
- Know how to safeguard meetings from unwanted participants ("Zoombombers") and how to address unauthorized access to a meeting.
Zoom hosts and participants should not:
- Share recordings (video or audio), transcriptions, or machine-generated materials (e.g., Zoom AI meeting summaries) from Zoom meetings that may contain information that can be classified as high-risk data.
- Share links for scheduled meetings that will include confidential and sensitive information, on social media or other online public forums, particularly a link that includes the passcode embedded. Only distribute meeting links to specific individuals who should attend.