On July 11, 2022, two updated university-wide policies came into effect for all WCM faculty, staff, and students. This follows the release of the policies by Cornell-Ithaca in February 2022.
Cornell University/WCM Policies
- Policy 4.21: Research Data Retention (Cornell University Policy 4.21). Defines the shared responsibilities of the University and researchers in collecting, retaining, securing, accessing, publishing, and sharing research data.
- Policy 4.22 Export and Import Control Compliance (Cornell University Policy 4.22) Sets forth the primary responsibilities related to trade compliance including international shipments, access to controlled technologies, and dealings with sanctioned entities and locations.
WCM Data Retention & Export Control Attestation
As of July 11, 2022, the WCM Data Retention & Export Control Attestation will be available in the Learning module of WBG (LMS). The Attestation records your understanding of and agreement with the research data policies.
How to access the WCM Data Retention & Export Control Attestation:
- Navigate to the Weill Business Gateway (wbg.weill.cornell.edu) and click the Learning tile. Or use the link: http://sf-lms.weill.cornell.edu/
- The Attestation has been assigned to you. On the My Learning homepage, there is a window labeled My Learning Assignments. You’ll see WCM Data Retention & Export Control Attestation listed there. Click Start Course.
- For full instructions view this Knowledge Article: HowTo: Start a Course in the SuccessFactors Learning Management System
Research Data Retention Tools
WCM Institutional Data Repository for Research (WIDRR)
As of July 11, 2022, WCM Institutional Data Repository for Research (WIDRR), a new data retention tool, will be available to help investigators archive data.
Using WCM-compliant tools
You can begin to prepare for the new policies and launch of WIDRR by preserving your data using WCM-compliant data storage tools:
- Departmental File Share
- Electronic Lab Notebook (ELN; LabArchives)
- Electronic Case Report Forms (eCRFs; REDCap)
- WCM Data Core
- Data Storage
- Data Catalog
- Research Data Repositories
- Data Management Plans
- WCM is a participating institution at DMPTool.org and has templates available on the platform. For more information view this KB article: HowTo: Use DMPTool.org
Frequently Asked Questions
Who is the Research Data Retention policy for?
These policies apply to the Cornell community based out of Ithaca, Weill Cornell Medicine, and Cornell Tech.
Who should read the Research Data Retention Policy?
Anyone at Cornell University, WCM, or CornellTech who are involved in the design, conduct, or reporting of research at Cornell University.
What is the purpose of the Research Data Retention policy?
- This policy defines the shared responsibilities of Cornell University and Weill Cornell University together with Cornell researchers in collecting, retaining, securing, accessing, publishing, and sharing research data.
- The policy’s main stipulation is that research data must be preserved in sufficient detail for an adequate period of time to comply with sponsor requirements, federal, state, and local regulations, and inquiries involving the research. This allows the University to respond to any questions about accuracy, authenticity, primacy, and compliance with laws and regulations governing the research.