Yes. When you open the Zoom Scheduler in your Zoom account, you can select various different settings for your meeting. To schedule a recurring meeting, check the box next to “Recurring Meeting” in the Zoom Scheduler. The meeting ID will be the same for all instances of the recurring meeting. For more information on how to schedule a meeting go here How to Schedule Meetings. 

Yes. First you need to install the Zoom Microsoft Outlook Plugin. The Zoom Microsoft Outlook Plugin is designed to make scheduling a meeting in Microsoft Outlook quick and convenient. The Plugin allows you to schedule and start instant Zoom meetings, as well as make existing meeting events Zoom meetings. The Outlook Plugin will also sync free/busy times to the Zoom Client based on your Outlook Calendar events (requires version 3.5 or higher - download the latest version).

For more on how to schedule a Zoom meeting from Outlook go here How to Use the Microsoft Outlook Plugin.  

Yes, Zoom signs the HIPAA Business Associate Agreement (BAA) for healthcare customers like WCM, meaning that Zoom is responsible for keeping patient information secure and reporting security breaches involving personal healthcare information. Zoom protects and encrypts all audio, video, and screen sharing data. You can use Zoom’s screen sharing, and video and audio conferencing to meet with patients and other healthcare professionals. 

Even with these security measures in place, ITS strongly advises that you do not share PHI or PII-related information via screen sharing, recording, and file sharing to protect confidential data at the college. For more information on Zoom and HIPAA, click here.

To ensure that your Zoom meeting meets HIPAA security standards:

• Do not list your meeting publicly
• Require a meeting password:
  • Log into your Zoom account and click “Schedule”
  • When the “Schedule a Meeting” window appears, under Meeting Options select “Require meeting password” and input your desired password.
  • Participants must input the password in order to join the meeting. The password can be included in the Meeting invitation.

Log into your WCM Zoom account at weillcornell.zoom.us with your CWID and password. If you are having issues logging into Zoom please email support@med.cornell.edu.

If you need to host a larger meeting or webinar, please see this myHelpdesk article for instructions.